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Coaching Questions to Reach High Performance

Tonight’s blog post about coaching questions to reach high performance comes from our guest writer, Floyd Jerkins. 

A coach can only be effective if someone wants to be coached. Frankly, that’s not entirely true. Some coaches live with the myth that someone always listens when they speak. Well, that’s also not quite true.

A coach constantly gauges how much input to give versus listening or asking questions to develop high performance. Professional sports players listen best when they are committed to producing an outcome beyond what they know how to do. It is the very same in the business world.

Can You Benefit by Using an Executive Coach?

When someone approaches me with interest in my coaching services, there are questions about what makes me a qualified coach. I’ve been doing this work for many years quite successfully, so it doesn’t take long to answer their questions.

After some casual exchange, my natural curiosity wants to know who you are, but more prescribed questioning is needed. I am not there to judge, analyze, or otherwise render an opinion. All this dialog focuses on designing a learning pathway. 

Edward DeBono said it well in his book, Parallel Thinking, “Digging for gold is not the same as designing and building a house. Analysis and judgment are not enough when there is a need to design a way forward.”

Getting Started Is Easy

We establish a coaching contract because we must have this written to clearly describe the expected performance and the frequency and duration of the sessions. This is an important step to take because it spells out expectations and the timing milestones.

The first step is to figure out where you are and why. Then we look at where you want to be and what you want to accomplish. There is typically a “gap” between these two that allows insight into the behaviors that got you where you are.

To say that by looking into your past we can predict your future, is partially correct. If you don’t change how you make decisions, your future will be similar to your past. A good coach is a stimulus to make behavioral and attitude changes. My type of coaching approach alters your future.

Humans are a creature of habits that ultimately make up how we think, eat, talk, and above all, how we make conscious and unconscious decisions. Creating new habits isn’t always easy. I’ve seen people make functional changes almost instantly in their lives. Being told you have cancer can become life altering immediately. I’m more so talking about experiencing positive realizations that propel you forward in your life—essentially taking control of your life.

Pointed Questions to Discover Direction

What desired outcomes must be achieved between now and our next session to move you towards your objectives? This is an important question and one that can sometimes be tough to answer, especially if I keep asking it until the answers are specific. More often than not, just asking the question opens up ideas and possibilities.

What specific activities will you need to perform to accomplish your objectives? I’ve noticed that people often create a list of things to do. Too many times, these actions are tasks more than specific activities.

Why do you think these actions will achieve the outcome you’ve stated? How and when will it be accomplished, and who else must be included in this plan? These questions and, more importantly, the answers are super important in measuring success.

Wishful Thinking or True Change? 

During the next call, we explore what happened between calls. At this stage, helping us both know the rationale behind the words becomes important to understand. I’ve often had clients say they do things or take actions but don’t know why; it’s just what I do they say. Other times their rationale doesn’t match up to the objectives. Getting behind the “why” you do what you do helps to make better decisions in the future. I firmly believe you can design your future.

Tom Landry, coach of the Dallas Cowboys, said, “A coach is someone who tells you what you don’t want to hear and has you see what you don’t want to see, so you can be who you have always known you could be.”

During these calls, the realities start to reveal themselves. The time milestones between the coaching contacts allow the individual to perform based on what they say they will do. We are beginning to uncover fact or fiction at this point. I like to say that the entire situation is now “unfolding,” and together, we design the next steps in your pathway.

Internally I am asking myself, what other resources do they need? Is my coaching what they really need?  Is the original plan designed to move forward on track, or does it need adjusting? Can they take hearing the truth, or do they just want to hear false kindness?

I think Coach Landry said it really well. Sometimes, a coach’s role isn’t to be the friend who only tells you how great you are. Holding up the mirror of truth and then listening closely normally reveals if the coach needs to ask more questions or is it time to give input. Once the light goes on, and the ears are open, that’s when sweeping changes occur. I love the journey and exploration.

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Coaching is Critical

Leadership, which is a required aspect or skill of management, cannot be done successfully without the leader being a great coach. Being a great coach means that you are a terrific communicator. However, time becomes your enemy. You really will never have enough time to provide pertinent feedback to your direct reports. So how are we supposed to be able to be effective as coaches?

In the world in which we work and live there is too much going on. We are having to constantly upgrade our skills. This is true for us as managers, as well as for our support groups and teams. As a result of the time squeeze and the need to be constantly upgrading skills, sufficient time spent coaching employees is rare. This is an area that has found a good amount of study at Universities and Think Tanks. How do we continue to be able to lead and coach and keep current with skills? Harvard brings us the concept of what they are calling “a connector.”

HR leaders surveyed by Harvard found that they expected Management to spend 36% of their time developing their subordinates, their team members. But a survey within the same organizations with the management found them saying that they spent 9% of their time developing employees. This is a tricky result. More time coaching is not necessarily the answer.

Another survey by Gartner of 7,300 hundred employees and 100 HR managers asked “what are the best mangers doing to develop employees in today’s busy work environment?” They created four different categories of management.

1) Teaching Managers:
Coach based on their own knowledge. This is advice-oriented feedback to employee job performance.

2) Always-on Managers:
Provide continual coaching, it is part of their daily work. This category is typically in alignment with what HR executives think that management should be doing.

3) Connector Managers:
Provide targeted coaching. They constantly are assessing skills and provide specific coaching from the best coaches available. Not necessarily themselves.

4) Cheerleader Managers:
They are supportive. Providing positive feedback and have the employees in charge of their personal development.

The most common type is cheerleaders, which represents 29% of management. While the category representing the least followers was teaching at 22%. The splits are relatively the same.
So, let’s go back to the statement that more time coaching is not necessarily the answer. This survey by Gartner found that “there is very little correlation between time spent coaching and employee performance.” “It is less about quantity than quality.” This is pointing out a stark reality. It is time we start teaching managers how to “COACH.”

As I mentioned last blog we are in the process of creating a coaching class. We are aiming at providing learning on coaching that addresses building trust with team members, tapping into employee potential, creating employee commitment, and actually executing and meeting goals and objectives.

We have referenced the International Coaching Federation (ICF) which has published a set of ethical standards for coaches to build this class. They ask coaches to pledge to do the following

 Show genuine concern for the individuals’ welfare and future.
 Continuously demonstrate personal integrity, honesty and sincerity.
 Keep confidences.

More on that list will come in the weeks and months ahead.

The Time is NOW.

Coaching

We are constantly looking to our clients to help us determine what additional learning classes we should create. We get a lot of very good suggestions.

Recently, I was asked to create selling skills classes for service management and supervision, foremen and customer contact personnel. We are creating those classes now.

Another suggestion from our clients was regarding the management courses we offer. We have taught management and supervision now for over twenty years in the classroom, with webinars and most recently our internet-based classes. However, it was tied to the functions within the department. It was never “pure” management functions. That program is now under development.

Another learning area that was requested of us was coaching and mentoring. We were first approached with the need to help a specific individual with their management skills with their team. Communications skills were specifically requested, as well as leadership and trust. That was matched with another request to assist in the development of a new manager in a new job function.

It is always necessary to make changes in our programs based on what is needed in the “learning arena.” As our industry changes, I adapt as well.

Coaching is the subject I would like to explore more with you this week. Personal success is a common and constant pursuit for talented people, for curious people, for self-motivated individuals. Satisfaction comes form being able to tackle and overcome difficulties in our lives. As John Wooden said we he defined SUCCESS. “Success is the Peace of Mind, which is a direct result of self-satisfaction in knowing that you made the effort to become the best you are capable of becoming.”

I have been telling the story in classrooms and in talks for a long time now about the individual who at sixteen years of age, let’s call him James, is told that they have POTENTIAL. That is a wonderful thing. It holds such promise and hope. Now I would like you to imagine that James is now sixty-six years of age and is still told he has a lot of potential. Shouldn’t the next question be “what have you been doing the past fifty years?”

Coaching is vey personal. It is working with individuals and helping them to reach their potential. A good definition of coaching is that the purpose of coaching is “unleashing or unlocking the potential of another human being.” Perhaps that sounds too overpowering to you. But that is what you do if you are coaching another person. You are helping them become better at what they do.

Gallup surveys everything and coaching is one of the subjects on which they have conducted surveys. Their surveys say that 30% of the people want coaching to help them with “life, purpose, vision, creativity and integrity.” That is a real mouthful, isn’t it?

At the end of the blog last week I stated that “I think we all can do much more in our lives and in our careers.” Sometimes that challenge overwhelms us. Don’t let that happen to you. Take up the challenge. Find a coach: someone you trust, someone you respect and someone who will be honest with you. Then get started. As the US Army commercial says “be all that you can be.”

The Time is NOW.

Management Mentoring and Coaching Program Conclusion

Last week, we covered the second portion of our tailored mentoring and coaching program with the instructional videos/skype sessions description.  This week, we cover the third, and final, portion of our individually tailored mentoring and coaching program.

For this final part of our program, we provide each manager with individual Work Assignments.

Establishing assignments is aimed at furthering the learning experience. Learning is about remembering and with these work assignments we can establish a deeper base of understanding. These assignments will be specific to the job function with which we are working. They will fit into the alternating weeks of the overall program. Implementation is a crucial element in committing knowledge to memory, thereby furthering the learning of each manager.  A key component in achieving any learning objective is in the implementation of the knowledge acquired.  These work assignments are designed to put that newly gained knowledge to work.

This approach will be discussed with the Company to develop a strategy which satisfies the needs of the Company, as well as the needs of the individual who will be the subject of the mentoring/coaching.

The program will continue weekly, alternating between a Learning On Demand program and then a film with work assignments injected at the appropriate time in the program. This will continue until the program is completed. This will be adjusted to satisfy the needs of the individual to be coached.

The price of this coaching/mentoring program will be established on a case-by-case basis. It will be dependent on the time involved and the assets utilized.

There you have it: our Management Mentoring and Coaching Programs.  Keep this in mind for those managers and supervisors you want to cultivate to become your heroes.

The time is now.

Management Mentoring and Coaching Program Continued

This week, we are continuing our discussion of the new Mentoring and Coaching Program we are now offering here at LWS.  Last week, we discussed the first component of the program, with our Learning On Demand Programs for Managers.  This week we are covering the next component of our program: films.  These films will be used to expand upon the knowledge students will gain in the individual Mentoring and Coaching Program.

B. Films

Using a Skype call or GoToMeeting the manager will watch a specialized training film. These films are designed to build upon the foundational skills presented in each Learning On Demand program, therefore refining the skill set of each manager. Upon completion of the film, the manager will be engaged in a real-time discussion about the content and how it applies to the job.
We will recommend specific film topics that apply to the work of the manager. For instance:

A. The Business of Paradigms
B. The Unorganized Manager.
C. Flight of the Buffalo
D. Performance Matters – Praise
E. Performance Matters – Criticism
F. The Clarity Imperative
G. Gung Ho
H. Leadership: An Act of Possibility
I. The Three Signs of a Miserable Job
J. The Five Dysfunctions of a Team

 

Next week, we will cover the third, and final, portion of the Mentoring and Coaching Program.

 

The time is now.

Management Mentoring and Coaching Program

A coach’s job is to bring out the best in the individual and the team.

We always work here to develop programs that fill needs within our industry.  We have now developed a mentoring and coaching program addressing client needs in the area of individual employee development. We were approached with the need to assist with individual managers in accelerating their development on the job. This also covered those instances where an employee was having difficulty in adjusting to a new role.

These programs have been divided into three pieces: Learning On Demand, Films and Work Assignments.  Over the course of this next week, we are going to tackle each of these pieces in an individual post.

Learning On Demand

The Learning On Demand programs consist of a pre-test, a video program and a final assessment. The course program itself lasts approximately two hours.  There will be discussions with the manager to review the program and to consider specific action items for the week ahead after the course has been completed.

We will recommend Specific Learning Programs – LOD – that apply to the work of the manager. For instance:
1. Basic Management
2. Leadership
3. Make It Matter
4. Time Management
5. Change
6. The Art of the Possible
7. Standards of Performance
8. Best Practices
9. The Balanced Scorecard
10. Activity Based Management

These programs will be enhanced, and the individual learning and knowledge deepened, with individualized coaching to follow up on the classes.  In addition, Ron tailors live online coursework for each manager who is taking a Mentoring and Coaching program.

Next, we will cover the learning films that Ron uses to build upon the knowledge in the online courses.

The time is now.