Preventative Maintenance and the Service Agreement, Part 2

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Preventative Maintenance and the Service Agreement, Part 2

 

In this Part 2 of the series on Preventative Maintenance and the Service Agreement, guest blogger Ross Atkinson walks us through the benefits and homework necessary before offering preventative maintenance.

As with rentals, the idea is to perform regular maintenance on your customer’s equipment so that they reduce the risk of a major breakdown. The costs of this scheduled maintenance will be cheaper than the breakdown in the long run. Your reputation and your manufacturer’s reputation can avoid taking a beating because you took a proactive approach to offer them a way to avoid that costly, major breakdown.

 

Before you get too excited and all revved up, you need to do your homework. What services are you going to offer and on which equipment? How much will these agreements cost and how is the customer going to pay for them? Who is going to manage the agreements and schedule the technicians/trucks accordingly? Can all the services be done in the field or will it require the equipment to come into your shop? Do you have the necessary resources to get this off the ground and running? Do you have the software to support this entire effort? I’ve always told people, “95% of service agreements is in the planning”.

 

So, how exactly does a customer pay for the service agreement? There are a number of ways you can go about doing it. The services can be offered as a set fee, whether that is billed up front or on a predefined schedule. It could also be included with the sale of the equipment. There is always the option for the customer to pay per repair order as the work is performed. With this in mind, you could simply use the scheduling system as a marketing tool to enhance your service department workload by drumming up business and increasing your repairs orders.

 

You should also think about the possibility of servicing your customer’s other off-brand equipment. You’re making the trip to the customer’s site, so why not take advantage of the travel time. Why can’t you be the Jiffy Lube of the equipment industry in your area? Anyone can do an oil change, even the customer. So why not perform at least the simple oil changes for the rest of the equipment your customer owns? Even if you can’t get the repair business, you can offer to supply the parts required to do it themselves. There’s an opportunity waiting, you just need to make a point of going after it. Remember, your service technicians are trained professionals; you adhere to OSHA standards and the environmental requirements of performing work in the field.

 

When setting up a schedule of intervals, there are a number of considerations. In the heavy equipment market space, common manufacturer service intervals include a 250, 500, 750 and 1000 hour service. However, intervals can be set up for as long as you like. You need to analyze what services need to be performed and when. In some cases, the service interval step may simply be a visual check of a component, not requiring a lot of time or even a repair order; just a notation that it was checked for historical purposes.

 

When your technician performs the maintenance, take advantage of the time with the equipment and do an inspection (a topic for another blog). This is an easy way to make the customer aware of any suggested repairs which can be done the next time a scheduled service is performed. What an excellent opportunity to increase your service revenues and show the customer you care about their equipment. Think outside the box…. maybe even offer a small commission to your technician for any revenue generating work that comes out of their inspection.

 

Some final words of advice…

 

Once you set up contracts, the system should be smart enough to project the date when the next service is to be performed. This allows you to plan your workload accordingly. You can also then ensure that parts inventory levels are sufficient to perform the maintenance and that the service truck is stocked accordingly.

 

If the customer trades in the equipment, take advantage of any outstanding, pre-paid intervals as a way to upsell the used equipment on your lot. What a great incentive for someone to purchase it knowing that some services are already included!

 

The service agreement concept can work for all types of equipment, depending on your business. You could even apply it to other assets you own like service trucks and company vehicles.

 

Lastly, although the service agreement process may seem to be a daunting task, don’t forget that you can always start small and grow over time. There’s no need to offer everyone everything right out of the gates!

 

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The Relational Ladder

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The Relational Ladder

The Relational Ladder

Tonight’s post on the relational ladder is taken from conversations and readings with Ed Wallace.

The world is changing and the noise around us at times is overwhelming. Network News, Round the Clock Cable Stations and then all the social media pounding on us. Cell Phones dinging in the middle of the night. How can we continue to create and maintain the personal relationships that are so important to life in general and your feeling of worth and well-being?

Ed, in his book, provides us a detailed path to follow, or perhaps I should call it a ladder to climb. Most of us driven by quotas and business goals and we are so focused on our objectives that we typically don’t spend enough time on our strategies and approaches for all the people and relationships that we have to have in place. But we have relational capital that we can spend which allows us to succeed.

Let’s quickly review some of Ed’s key points:

 

  • The Principle of Worthy Intent – keeping the client’s wishes at your core
  • The essential qualities of credibility, integrity and authenticity
  • Understand that exhibiting these essential qualities we perform well
  • Paying Attention to our GPS – Goals, Passions and Struggles

 

Through all that we have learned in Building Relationships that Last, we have built a Relational Ladder. A Path that we can follow to ensure we stay on the right track.

At the floor we start with our acquaintances which allows us to establish common ground. This allows us to show our integrity and establish trust with those with whom we are building a relationship. Then from the previous blog we are purposeful with time. We are both helpful and seeking help from everyone with whom we have a relationship.

It is from this approach to relationships that we must consider two important personal characteristics; Humility and Gratitude. It is important to understand and accept that there are people who will know far more than we know and be able to do far more than we can do. This is a good thing as we have many examples of people from whom we can take guidance and create models of activity or behavior ourselves. Humility is a good attribute to have. This allows us to develop the knowledge, self-control and discipline to continue on the path aimed at reaching our potential.

Understanding and accepting your individual sense of purpose is a difficult task. Asking for help as in the Relational Ladder is critical in this process. Understanding our GPS – Goals, Passions and Obstacles is an important piece of the puzzle in building relationships. Then we can move effectively to the next step POP – Purpose, Outcomes and Process. The totality of Building Relationships that Last.

In what I call our Passion to Perform we all have similar traits. We strive for those things that Max was able to exhibit in how he conducted his business.

 

  • Increases in Customer Loyalty
  • Increases in Revenue per Transaction
  • Increased Recurring Business
  • More Competitor-proof
  • Becoming a Respected Advisor

 

Everyone wants to do a good job in anything that they do. Similarly, we can all do more than we think we can. The problem is that most people are fundamentally lazy. That latter point is not necessarily a bad thing it just means that they are trying to be effective, not efficient, in what they do. My purpose in life is as a teacher. It is helping people find and then understand their potential in life and then assisting them in the process of achieving it.

Life is a journey and there are many challenges and opportunities along the way. Learning to manage our professional and private relationships is an important part of our lives. Passionate People Perform. I have learned a lot from Ed and value our relationship. Reading his book and knowing the man has made me a better person.

I am sure that the same will be true for you. Thanks, Ed.

 

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Learning from Old Lessons

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Learning from Old Lessons

In today’s guest blog post, we introduce Bruce Baker on the topic of learning from old lessons.

Bruce holds a Masters in Industrial Psychology and is a behavioural business strategist, coach, and change agent. He brings you a wide-ranging skillset in business operational design, planning, and execution, with significant success in leveraging the only growing capital asset a business has– its people.

With over 23 years of experience working with Fortune 50 and Fortune 500 companies in a wide variety of industries, Bruce focuses on working closely with anyone from new entrepreneurs, business owners, CEOs and their leadership teams.

Your time with Bruce will give you new and fresh insights as he rejects traditional methods of business coaching and consulting while providing you with a very unique and enlightening perspective on how to view and build your business. Bruce will work with you to see what your business is made of and then recognize and address its strengths and vulnerabilities, allowing it to grow with minimal or no risk at all.

Learning from Old Lessons

I would like to welcome those of you following the Learning Without Scars blogs. Welcome to my musings on what is called the Chronicles of Business Leader. My name is Bruce, and I work with Business Leaders and their leadership teams to help them scale-up, start-up, or fix-up their respective companies.

In my blogs, I will focus on discussions I’ve had with business leaders about their challenges and how they have and are becoming successful.

Previously I discussed the reason for ongoing business failure. This is due to a single focus on the non-human aspects of a business (systems, tools, programs etc.). The focus must start with the human element first (i.e., Business leader/C.E.O.) and then the non-human factors. When the business leader understands and identifies with a solution, success is inevitable!

The experience I had this week highlights the usefulness of a powerful tool and technique. Using this tool positions a business leader for massive success.

Many call it “being discipline,” “maintaining focus,” or “not being distracted.” These terms apply to business success but have not aided the business leader.

This week, I want to share an experience I had with a business leader named Robert. Rob owns and operates a mid-sized heavy equipment dealership business he started up almost 10-year ago. I’ve been working with Rob to help him scale his company for over four months now.

When Rob and I started talking, he struck me as an intelligent and well-read man. He could rattle off all the latest and greatest business and leadership books and related tools and systems. Business leaders I had and continue to work with referred Rob to me as I was “the guy who helped business leaders achieve instrumental success.” I asked Rob why he had not used any of these great ideas and best practices he learned about in the books. His response to me was simple but not surprising. He said, and I quote, “I can’t seem to find the time, and when I have some time, I get distracted by other things. I may have a challenge with Attention Deficit Disorder…not sure.”

Regardless, Rob’s business was about to tank if he could not take what he knew and make it a reality in his company. I gave Rob a concept and tool a few weeks ago that made all the difference in him gaining traction.

The concept and tool are not new but initially came from a person named Dwight D. Eisenhower. As many of you know, Dwight was the 34th President of the United States. Before becoming President, he served as a general in the US Army and Supreme Commander during World War II. He had to make tough decisions about which of the many tasks he should focus on each day. This led him to the Eisenhower principle, which prioritizes urgency and importance. Go to www.Eisenhower.me/Eisenhower-matrix for further information.

So, how did Rob benefit and continue to benefit? Simply put, most of us are told to work on our time management skills. Frankly, the term “time management” is not aligned with how our human brains work. I said this to Rob, and he was taken back by my comments asking what the solution was if not for managing one’s time. I asked Rob how many people he knew that attended a time management course and were great “time managers”? Rob smiled and said, “true enough, but what then is the solution?” I responded and said, “task/action management.”

Actions and the commitment we make to take these actions are tangibles that our minds are designed to handle well. The brain can take hold of and then work through what and why something needs to be executed.

Asking “why” a task/action needs to be executed uses the powerhouse combination of the logic and emotion that makes action happen. Without the rational and emotional elements working together, failure to execute continues.

So how did Rob make this successful? Well, like most humans, once suggesting this to Rob, it was the last time we spoke about it after a few weeks. Yes, this was by design, but for a good reason. I followed up with Rob in one of our sessions a few weeks later and asked how his “Action Management” was coming along. He responded by saying, “it’s not.” I told him that this was normal and not to give himself a hard time about it. I then worked with him to show how he could make execution happen. This is how I explained it to him:

  1. Actions in any business are almost all important/relevant in some or another way. Trying to make a specific task less or more important is challenging for Spending time figuring out the amount of “importance” takes up a lot of energy. This makes people abandon their commitment to making something happen. Why? Because all these “important” tasks accumulate in our heads and stay there. This creates an emotional lens when making decisions increasing stress and feeling overwhelmed. The next thing we know is that we have done nothing to achieve traction in the business. So how do we distinguish all these important actions and avoid inaction?

 

  1. This is where the level of “urgency” falls into the The word “urgency” doesn’t always engender a feeling of “calm” for many. The term “urgency” means the time to execute an action/task(s). Start by asking yourself if the task/action is important/relevant. Then, ask how “urgent” the task is (i.e., when the task must be completed). Splitting this in your mind separates the emotional from the logical. This is where the “magic” starts to happen!

The sheer number of items Rob had on his to-do list was staggering! No wonder the poor guy was paralyzed! Rob’s list (and I kid you not) had over 130 items, and to no surprise, each item was “important.” So, I commented, “If everything is important, nothing is…”

We worked through the to-do list for about two hours. In a matter of days, Rob managed to achieve traction on what needed to get done. He has started to make profound impacts in the business and has begun to see significant results. Rob’s interpretation of himself shifted from being disorganized and distracted to someone entirely different. He now has his weekends to himself and finally started to increase his business volume in a matter of two weeks! This success is and continues to be due to Rob connecting the positive impacts a tool and system have on himself and his business. This impact has also created a snowball effect that has enhanced his team’s performance and other areas of his business.

Last week, Rob mentioned that the number of sales leads that week increased by almost 45%. He said this was due to him “finding time” to work on a lead magnet that finally produced results.

For more information on the tool and process, please email info@4workplaces.com

I hope you found this information helpful and look forward to seeing you again soon.

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Preventative Maintenance and the Service Agreement, Part 1

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Preventative Maintenance and the Service Agreement, Part 1

In Part 1 of a two-part blog, guest blogger Ross Atkinson talks to us about preventative maintenance and the service agreement.

 

There is a phrase you may have heard of before: it’s called preventative maintenance. If you are in the rental business, you are fully aware of the importance of keeping your equipment up and running as much as possible, generating revenue for your business. To ensure that this happens and to avoid those costly breakdowns, you need to spend time doing scheduled maintenance.  

 

Just about every manufacturer has a recommended maintenance schedule. They offer defined job codes with the time necessary to perform preventative maintenance steps at scheduled intervals. These codes not only tell you the time required to perform the maintenance, they can also include detailed descriptions of the repair task and sometimes a list of the required parts. These schedules not only cover the primary equipment but also sub-components like an undercarriage. Many of the schedules are based on hours of usage whereas others are time based.

 

For rental equipment, it’s pretty easy to keep track of and know the timing of the maintenance needed because you are always in physical contact with the equipment when it comes back in off rent. Even if the equipment is out on long-term rentals or leases, factory installed GPS transponders are pretty common nowadays or can be installed by your dealership. Knowing the current hour meter or mileage reading is the key to estimating the timing of the next service interval and allows you to plan your service workload accordingly.

 

But let’s look beyond rentals. What about your customer’s equipment? As Ron has mentioned in his classes, it is your goal to give the customer the best service possible and to reduce the repair costs for the equipment they own. Why not use these same principals of maintaining a rental fleet to upsell and offer your customers the same service? 

 

You see, I’m pretty passionate about this subject. I believe that dealers are leaving money on the table and missing an opportunity to offer exceptional service. Too many dealers have not even considered going down the customer preventative maintenance path. I was introduced to the concept of service agreements many years ago by a gentleman by the name of Mark Caldwell. The knowledge he had and how he went about selling service agreements to customers was truly amazing.

 

Mark created his own manual on the entire process, a good 3 inches thick. It covered everything from what was being offered to the customer cost savings formula to how it was to be implemented and managed. He used to say how so many service managers would convince management to buy a service truck and then try to figure out how they were going to utilize it. Mark managed to correlate the number of service contracts to a truck. Boy, did that make for an easy conversation with management to justify the purchase of a new service truck after signing the required number of contracts!

 

We will continue next week.

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Why Things Always Go Wrong

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Why Things Always Go Wrong

Why Things Always Go Wrong

This week, Ryszard Chciuk gives us a recipe for success in his blog post on why things always go wrong.

Do you want to have a successful year? Do you want to become a better person? Listen to what Ron Slee is saying to you in his first vlog in 2021 and do it, because The Time Is Now. The time for reading books.

If you are able to read only one book during your whole life, and you want to achieve true satisfaction, both in business and life, read The Peter Principle: Why Things Always Go Wrong by Laurence J. Peter and Raymond Hull (both of them born in Canada of course).

The Peter Principle:

In a Hierarchy Every Employee Tends to Rise to His Level of Incompetence

What is incompetence? Perhaps you have heard of the nurse who says to the patient: Wake up! It’s time to take your sleeping pill.

First time I read The Peter Principle was in 1977. It was really funny to observe my superiors and colleagues through the Laurence Peter glasses. The book is written in the Mark Twain style so it’s OK to laugh, but you’d better take the content seriously. At that time nobody told me it would be the most important book in my life. Later on, I read it again and again, usually every few years. Also, I read it each time I had an opportunity to get a new job. Why? Nobody likes to make a fool of oneself. I also never wished to be an incompetent person. And believe me, it is not easy to recognize whether you are already only one step below your level of incompetence or perhaps not yet.

Each of us spends his life in a hierarchy and everybody is subject to the Peter Principle. As Peter Laurence claims, in time, every post tends to be occupied by an employee who is incompetent to carry out its duties.

You are not allowed to hurt your employee. So, be careful promoting him to another post, even he is very eager to. Imagine your best technician is getting a chance to manage a team of field technicians. For many years he was solving the most difficult problems with customers’ machines and he was proud of it. Are you sure he will also be happy and competent as a supervisor for another people? Maybe he is destined to become the Chief Diagnostics Specialist? I know, this is obviously about a career path and your HR department should be able to support you in this matter. Are you sure the HR specialist is still below his/her incompetence level?

Let’s jump out for a while from business. In democracy we have rights to vote. Why there are so many totally incompetent politicians occupying posts which are so important for the safety and well-being of the nation? Do you think you are still one step below your level of incompetence as a citizen of your country?

Are there any exceptions from the Peter Principle? The third chapter in the book has a title Apparent Exceptions.

What about super-competence? Standard incompetence is only a bar to promotion to higher post. If you are super-competent and your superior reached already his/her level of incompetence you will probably soon be fired due to the violation of the first commandment of hierarchal life i.e., the hierarchy must be preserved.

The people who have reached their level of incompetence are everywhere, so who turns the wheels? Work is accomplished by those employees who have not yet reached their level of incompetence.

The final question: is there any way to protect your own organization from reaching the total level of incompetence? Yes, two things could prevent this happening: that there should not be enough time available, or not enough ranks in the hierarchy.

***

Do not decide lightly to read The Peter Principle. This is just a book, but I have to warn you using words of Raymond Hull:  The decision to read on is irrevocable. If you read, you can never regain your present state of blissful ignorance; you will never again unthinkingly venerate your superiors or dominate your subordinates. Never!

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Pre-Call Planning Is an Absolute Must!

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Pre-call Planning is an Absolute Must!

Pre-Call Planning is an Absolute Must

Don Buttrey is the president of Sales Professional Training Inc., a company that offers in-depth skill development for sales professionals and sales support. He has trained thousands of salespeople over 25 years and clearly understands the selling environment of equipment dealers. His curriculum is comprehensive and proven. All courses are now available as web-based Elearning. E-learning is ideal for training individuals and smaller sales teams! Don can be reached at (937) 427-1717or email donbuttrey@salesprofessionaltraining.com. Check out this website link salesprofessionaltraining.com  for more information – or to purchase online sales training. This week he is sharing all of the reasons why pre-call planning is an absolute must for our salespeople.

What preparation should I expect my salespeople to do before picking up the phone or meeting with a customer?

Most of the time salespeople do the ‘typical’ prep such as considering the situation, doing some research, or reviewing notes on the customer such as past sales, problems, internal politics, personal facts, previous calls etc. That is important – but it is not enough. Often, at that point they just charge in or pick up the phone and “see how it goes”. I call this, “showing up and throwing up”. There is another part of pre-call planning that is an absolute must!

One of the most important disciplines and skills I teach is, tactical pre-call planning. This involves consideration of the customer contact person, situation, competitors, etc. and then designing and perfecting the expected interaction. I love that word – “interaction”. The last part of that word is action. And if you want to get action – you must be a master of the interaction! When salespeople make proactive calls, they are on the “offense” and they should prepare their offense!

First, what is the objective for the call? If a salesperson does not know why they are there – the customer doesn’t know why they are there! Sales Professionals must have a purpose or defined reason for every call. If our veterans get in the habit of calling on buddies and just stopping in to say; “got anything for me” or “I just happened to be in the area and thought I would stop by” you will end up with a team of professional visitors. We need professional salespeople!

What will salespeople say to start? What questions will they ask and how will they word them for maximum effectiveness? What benefits of product or distributor value will they leverage? What is their action-oriented objective and how will they ask for commitment or action?

The SELL Process Tool

For the last two decades my mission has been to help salespeople pre-call plan using the SELL Process tool. SELL stands for Start, Evaluate, Leverage, Lock: and each of these steps should be prepared in order to maximize every precious customer interaction. My training curriculum teaches this powerful process in great detail and provides a simple, but profound tool as a framework for effective pre-call tactical planning. It’s like learning a proven offense, that with time, empowers sales professionals to execute each uniquely different call brilliantly! Preparation and ongoing practice are essential. You play like you practice—and salespeople just don’t practice enough. I am a firm believer that we should even be doing dry runs and scrimmages before critical calls!

Using the SELL Process framework, my training teaches sales professionals to write out their tactical plan. Yes, write it. Writing makes the message exact. If you don’t write it, you can’t fix it. Tooling out what you will say to Start will keep you from getting “diarrhea of the mouth” and overwhelming the customer with jabber. Writing out the questions you need to ask and perfecting the wording of those open-ended questions helps you be a consultant and increases the chance that you will find out the real needs and situation –and listen! Plus, writing provides some notes for you to follow and indicates to the customer that you cared enough to get ready for this important investment of their time. Writing helps you remember, helps you prioritize, and keeps the meeting on track and in control. Your confidence and improved non-verbals will show!

And this is not just for big calls. It is an essential daily discipline to prepare appropriately for every precious customer interaction prior to making a call. When a sales professional is prepared, it shows respect to the customer. It presents a professional, consultative image. Buyers are sick of cocky salespeople who wing-it and don’t even listen. Plus, the deal at hand may come down to this do-or-die call – and if the salesperson is not prepared, the opportunity is lost. Careful preparation assures that the message is focused on the customer and not the salesperson. It keeps the call focused, concise, and clear without veering off on useless rabbit trails!

I accept the reality that selling is very dynamic and that anything could happen in each unique call. Pre-call tactical planning with the SELL Process is not a silver bullet. However, it empowers sales professionals with skill and brilliant execution of their offense and defense to maximize every opportunity. The market for a small, independent construction equipment dealer is extremely competitive. Every call counts. The days of winging it are over. Pre-call tactical planning is a must!

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Virtual Reality as a Tool in Recruitment

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Virtual Reality as a Tool in Recruitment

In this week’s guest blog, Don Shilling talks about using virtual reality as a tool in recruitment.

“Lifestyles of the Rich and Famous with Robin Leach”, remember that TV program from a number of years back? Basically, via video the viewer was introduced to a world they could never have imagined and how success and wealth had altered the life style of the subject of each story.

Businesses today are struggling to fill skilled employment positions within their organization. Many of these businesses might be better served to take a page from these reality television shows and invite potential employees into their businesses to see what these jobs are like and how exciting a career can be within their industry.

But there is a new medium that really hits the nail on the head, it is call Virtual Reality (VR). Essentially VR can place the viewer directly into an environment we want to highlight. Whether that be in the office, warehouse, shop floor, production or assembly area. That 360-degree camera captures all the activity and allows the viewer to really see and experience what it is like in a place they may have never imagined!! A short but effective job shadow.

Our company created a number of VR videos to deliver a career experience to High School or Technical College students wondering what it is like working for us or in this industry. As the viewer is guided through some work simulations, they can also look around 360 degrees to see what other people are doing who work in that same setting. They can see our products, facilities, safety, job organization, the specific tools we use and the processes we follow. In their minds they can see themselves working there.

In a four-to-five-minute VR experience you can really sell your company and the positions you are trying to fill. This VR experience opens the eyes of the viewer to the position we are trying to fill and actually makes them feel comfortable with the position. What may have been a bit scary or unknown becomes familiar and understood. They gain a wealth of knowledge.

These VR videos are a few steps ahead of what our competitors are doing in the recruitment process and really create a stir at Career and Job Fairs where we do our recruiting. We literally have lines of students wanting to view our industry from the VR goggles. (Buy plenty of goggles!)

We have even sent the VR experience directly to the home of a potential recruit who can view it over and over and share with his parents. The parents can really “buy into our industry” once they see firsthand where their child might work and the details of our environment.

The VR videos can be used after you hire in the “On Boarding” process where you can share with a new employee the company culture, values, facilities and introduction of key personnel or customers associated with the day to day operation.

Today, if you pick the hardest one or two positions you need to fill and create a VR experience I think you will find you recruitment process to be more interesting and successful. You have a story to tell, you should share it!

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The Future Is Now – Part 2

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The future is now – part 2

The Future is Now Part 2

 

In his previous blog post “The Future Is Now” Ryszard  Chciuk presented the way his after-sales management team created the very important part of its strategy – vision. This week, in “The Future Is Now – Part 2” he will tell you what it was for.

The long-term goals work against each other, to a certain degree. Every head of every team is expected to clarify arising problems on a daily basis. Thus, the details from the reality are carving the final shape of our vision.

This vision was translated into a graphical representation, much easier to memorize. I changed the four long statements into four gears marked with symbols which are easily understood:

  • 1 – we are recognized as the best,
  • $ – we earn money,
  • ☺ – everybody is happy,
  • ! – we have no fears about the future.

Gears are to underline the interdependence of the four goals.

I communicated our long-term goals to all new workers of the after sales department. I illustrated it with many examples from the company life. It was usually taking place in the course of their first training led several weeks after starting the job. Later on, they could hear it again, and again, together with all employees of the dealership. It was part of my presentation during annual company meetings.

What was it for?

Imagine, you are a worker facing any serious problem, in the presence of the customer. You have to fix the problem right now, and you can’t get support from your superior. The future of our relations with the customer is in your hands. You force your brain to find optional solutions. The company expects you choose the best one. Don’t be afraid, you are equipped with a good tool, our vision. So, please check if the chosen solution brings us closer or moves us away from our long-term goals. Will the chosen solution satisfy our customer? Your decision will cost some money. You are aware that CFO and CEO are not happy when a field technician spends a penny without permission. So, will you take a risk or you will take a coffee break and wait until your superior lights up a green or a red light?

This kind of situation is not comfortable for any worker and his superiors. In my opinion it is better if the employee is not afraid to take a decision in such circumstances. Why? In general, company profit is generated on the front line, by salesmen and servicemen. They know better than CFO, CEO and any other supervisor, how to satisfy the customer with smaller money and how to fix customers’ equipment the most effective way. Finally, the front-line people create most of the company cost and they can save or waste a lot of company funds, if they want to. If you grant them trust and some authority, they become trustful and responsible. And vice versa.

***

Perhaps next time I wouldn’t go exactly that way, i.e., to establish a vision for only my department. The idea was good for my people, for customers and for the company. Unfortunately, it caused me a lot of stress. Every time the company faces market turbulence, heads of departments and the board are acting according to the visions known only by them, if they worked out any. Those separate visions are usually incompatible. As a result of that, we fight problems in chaos.

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Using Time Purposefully

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Using Time Purposefully

Using Time Purposefully

In “Using Time Purposefully,” guest blogger Ed Wallace continues his relationship with Max, in talking on the rides to and from the airport, about how his time gets taken up very quickly if he doesn’t take great care. Max asks him to think about the number 168. Ed then takes us on a journey of sorts.

We all have the same amount of time. We also have a great amount of freedom in how we use that time. And the trouble is we rarely review how valuable the use of that time was for us, personally or professionally. In our relationship ladder we started with “establishing common ground with our clients, employees, friends and families. That took us to the next level in displaying integrity and trust with those people with whom we have relationships. Now comes the critical element of time. Time is one of the few things in life over which we have no control. I don’t mean how we control it; I mean what is available to us. In his book, Ed gives us many examples to consider. They are all worth the time to think about and act on. He also continues in his use of acronyms. Remember G(goals) – P(passions) – S(struggles)? This time it is POP.

POP is the acronym he uses for Purpose – Outcomes – Process. It is wonderful to have these acronyms to remind us of what needs to be done or happen. Everything starts with a PURPOSE, doesn’t it? A goal, an objective, a destination, a deal, a date, whatever. Without a purpose it would not be very interesting. Think about going to a grocery store without any idea of what you were going to buy. Can you picture yourself wandering about aimlessly? Not going to happen is it? So, we start with a PURPOSE. That is good, I am going to try and do something which makes sense, but what is it I’m going to try and accomplish. Of course, you are aiming at an OUTCOME. A result. Alright then the next question is how are you going to do that? What is the PROCESS?

Nice and simple isn’t it? A Purpose leading to an Outcome following a Process.

Relationships are critical in our lives. We are social animals we need each other. In our family lives and our work lives we need people to become successful. More importantly we need people in our lives to make us happy. Imagine if you will if our lives were to continue to be in the state of the past fourteen months with the Pandemic. Compare that to your lives prior to the Pandemic. Society as a whole, is in a lot of stress for whatever reason, financial, schooling, mortgages or rents, loss of jobs, unable to get proper healthcare and all the rest. No one knows the answers or the solutions. Depression has never been at a higher level on the country. It is very significant that at times like these we become more focused on the use of our time. The professor from San Diego State University, James A. Belasco, the coauthor of the important book Flight of the Buffalo, says “people don’t lack motivation – they lack focus.” Ed brings us this smart yet simple approach – POP. Purpose – Outcome – Process.

As with any interaction with people; a phone call, a meeting, a sales call or a talk with your children there are some simple questions to ask yourself:

  • What am I trying to accomplish?
  • How will the other person benefit from it?
  • Is this the right time?
  • Do we have enough time to do this properly?
  • Is it meaningful and appropriate?

Peter Drucker, a famous business teacher and author says – “The clearer the idea you have of what it is you are trying to accomplish, the greater the chance of accomplishing it.” CLARITY is critical and Ed is giving us a very real and clear plan to better succeed at accomplishing our goal of the “purposeful use of our time.”

If managing time is something that you would like to pursue further our Learning On Demand Class on Time Management would be a “purposeful use of your time.”

For more information and thoughts on pursuing your individual potential, please visit our blog for further posts.

You can purchase Ed’s book “Business Relationships That Last” at Amazon and other prominent book stores.

 

What is the Future of Work?

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The Future of Work

What is the Future of Work?

In this article by Sonya Law, we examine what is Human Resources’ Role in the future of work?

The catalyst for this article being the Pandemic which continues to disrupt businesses forcing them to: Stop, reset, recalibrate.

Human Resources role in the future of work is multifaceted and requires a pivot away from old thinking to a leading role in guiding and enabling managers to develop, as Amy Scott would put it, ‘radical candor’ conversations that directly address what people need in order to achieve their potential and the company as a whole to achieve its Strategic objectives.

In 2021 organisation’s that will thrive will have the difficult conversations with empathy about diversity and inclusiveness.  Will have courageous conversations that give direct feedback to employees about their performance.  Human Resources role is to educate people managers in a Holistic Approach that requires them as leaders to bring their whole self to work, to care personally about their people and address people’s physical wellbeing, mental health and desire for social connectedness in the future of work.

Be prepared to tell people what you really think and be challenged in return, fulfill your morale obligation as a people manager, an example of this would be when giving employee’s feedback about why they were unsuccessful or overlooked for a promotion within the business.   Or when an employee’s request for flexibility is denied.  When people are given a standard answer, it does not respect the employee or the value they bring to an organization and does not inspire or transact discretionary effort which drives high performance.

We are told as managers to be professional and if you don’t have anything nice to say don’t say it, this old thinking whilst nice, polite and civilized, serves only our own comfort.  It does not encourage and nurture talent.  When an employee is given guidance, direct and respectful feedback on why they did not achieve a promotion, or more money, they then are empowered as they have a choice whether to take on that feedback to aid their growth, learning and development within the organization.  Being overlooked for promotions, or raises, is a key reason that employees exit from organizations.

Flexibility is the new Stability in 2021.  During the Pandemic, organizations who are exploring a long-term commitment towards flexibility, embracing technology and a willingness to be open minded to new ways of working will thrive in the future of work.  It is not a one size fits all, a holistic approach guarantee’s that the conversation is heading in the right direction. It does not need to be perfect, in fact their will be some trial and error and testing of different scenarios before a solution is landed, employees know when you are genuine and authentic.

Human resources role in coordinating the future of work will require many leadership skills, adaptive, inspirational, affiliative, coaching and democratic.  These different leadership styles present an opportunity to look at the employee experience through different lenses as we contemplate what the future of work will look like.  Who is doing it well – designing workplaces to engage employees, during pandemic?  The following are two examples for you to explore; – Axel Springer in Berlin, Germany What’s the status of the new Axel Springer building in light of Corona? – YouTube and the Smith Group A Holistic Approach for Returning to the Office After COVID-19 – YouTube.

Human Resources lead the culture of the organization and play a pivotal role in guiding and monitoring key people metrics by way of a culture dashboard that gives quantitative and qualitative insights into the culture.  Culture surveys are the most common method used while another approach is to get out from behind the desk and walk the shop floor and get out in the field with technicians and customers to understand where the pain points are and what is needed to take the organization forward acting.  This approach also gives some valuable insights into how to solve customers and more broadly societies problems.  This particular approach informs quality and engineering in terms of innovative product design and service as to why there is churn in customers, or what it is that your customers like and what differentiates you from your rivals which informs the sales and marketing investment and spend.  This is particularly important in future marketing to Millennials whom are motivated by creating value and connection with the company’s values, vision and mission.

Human Resources Managers, who will do well in the future of work are able to adapt their communication style to influence all key stakeholders of the senior leadership team, quality, engineering, technical, sales, customer, finance and CEO’s to be a true Strategic Partner.  Human Resources in the future of work needs to orientate away from just benchmark and best practice towards realizing its potential to create, deliver and capture value throughout the whole organization through guidance of the human capital effort towards achievement of strategic objectives.  This is Human Resources that embraces soft and hard metrics to deliver bottom line impact in the way of revenue per headcount, which is a measure of how well we are utilizing our headcount to deliver a return to the shareholders.

High performance organizations who have adopted this holistic approach that values people, extracts discretionary effort, promotes from within and develops its human resources potential will be successful in … future of work.

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